Kenya Development Response to Displacement Impacts Project (KDRDIP) Safeguard Policies

Safeguards are policies to ensure that people and the environment are protected from potential adverse impacts during the implementation process of a project. KDRDIP is World Bank funded project and therefore obligated to apply the Bank’s Safeguard policies in the project identification and execution. This is meant to avoid and minimize harm to people and the environment.

The WB Safeguard Policies are the mechanism for addressing environmental and social issues in KDRDIP project design, implementation and operation. The safeguard requirements provide a framework for consultation with communities and for public disclosure. Examples of these requirements include conducting environmental and social audit impact assessments, consulting with affected communities about potential project impacts, and restoring the livelihoods of displaced people.

KDRDIP Environmental and Social Framework (ESF)

The Kenya Development Response to Displacement Impacts Project (KDRDIP) Environmental and Social Framework (ESF) enables the Project to better manage environmental and social risks of projects and to improve development outcomes. It offers broad and systematic coverage of environmental and social risks. It makes important advances in areas such as transparency, non-discrimination, public participation, and accountability—including expanded roles for grievance address mechanisms.

Definitions of Frequently Used Safeguard Terms

1. Environmental audit: An instrument to determine the nature and extent of all environmental areas of concern at an existing facility. The audit identifies and justifies appropriate measures to mitigate the areas of concern, estimates the cost of the measures, and recommends a schedule for implementing them. For certain projects, the EA report may consist of an environmental audit alone; in other cases, the audit is part of the EA documentation.
2. Environmental impact assessment (EIA): An instrument to identify and assess the potential environmental impacts of a proposed project, evaluate alternatives, and design appropriate mitigation, management, and monitoring measures. Projects and subprojects need EIA to address important issues not covered by any applicable EA.
3. Environmental management plan (EMP): An instrument that details (a) the measures to be taken during the implementation and operation of a project to eliminate or offset adverse environmental impacts, or to reduce them to acceptable levels; and (b) the actions needed to implement these measures.
4. Environmental and social management framework (ESMF): An instrument that examines the issues and impacts associated when a project consists of a program and/or series of sub-projects, and the impacts cannot be determined until the program or sub-project details have been identified. The ESMF sets out the principles, rules, guidelines and procedures to assess the environmental and social impacts. It contains measures and plans to reduce, mitigate and/or offset adverse impacts and enhance positive impacts, provisions for estimating and budgeting the costs of such measures, and information on the agency or agencies responsible for addressing project impacts. The term “Environmental Management Framework” or “EMF” may also be used.
5. Hazard assessment: An instrument for identifying, analyzing, and controlling hazards associated with the presence of dangerous materials and conditions at a project site. The World Bank requires a hazard assessment for projects involving certain inflammable, explosive, reactive, and toxic materials when they are present at a site in quantities above a specified threshold level.
6. Project area of influence: The area likely to be affected by the project, including all its ancillary aspects, such as power transmission corridors, pipelines, canals, tunnels, relocation and access roads, borrow and disposal areas, and construction camps, as well as unplanned developments induced by the project (e.g., spontaneous settlement, logging, or shifting agriculture along access roads). The area of influence may include, for example, (a) the watershed within which the project is located; (b) off-site areas required for resettlement or compensatory tracts; (c) the airshed (e.g., where airborne pollution such as smoke or dust may enter or leave the area of influence; (d) migratory routes of humans, wildlife, or fish, particularly where they relate to public health, economic activities, or environmental conservation; and (f) areas used for livelihood activities (hunting, fishing, grazing, gathering, agriculture, etc.) or religious or ceremonial purposes of a customary nature.
7. Risk assessment: An instrument for estimating the probability of harm occurring from the presence of dangerous conditions or materials at a project site. Risk represents the likelihood and significance of a potential hazard being realized; therefore, a hazard assessment often precedes a risk assessment, or the two are conducted as one exercise. Risk assessment is a flexible method of analysis, a systematic approach to organizing and analyzing scientific information about potentially hazardous activities or about substances that might pose risks under specified conditions. World Bank routinely requires risk assessment for projects involving handling, storage, or disposal of hazardous materials and waste, the construction of dams, or major construction works in locations vulnerable to seismic activity or other potentially damaging natural events.
8. Sectoral Environmental Assessment: An instrument that examines environmental issues and impacts associated with a particular strategy, policy, plan, or program, or with a series of projects for a specific sector (e.g., power, transport, or agriculture); evaluates and compares the impacts against those of alternative options; assesses legal and institutional aspects relevant to the issues and impacts; and recommends broad measures to strengthen environmental management in the sector. Sectoral EA pays particular attention to potential cumulative impacts of multiple activities.
9. Strategic environmental and social assessment (SESA): An instrument that describes analytical and participatory approaches that aim to integrate environmental and social considerations into policies, plans and programs and evaluate their inter linkages with economic considerations.

KDRDIP Environmental and Social Requirements

Kenya Development Response to Displacement Impacts Project (KDRDIP is implemented through three key technical components:

Component 1: Social and Economic Infrastructure and Services

Component 2: Environmental and Natural Resource Management

Component 3: Livelihoods Programme

Each of the components require unique safeguards.

KDRDIP Preliminary Safeguard Requirements for Component 1 and 2

The Kenya Development Response to Displacement Impact Project (KDRDIP) safeguard requirements for sub-projects undertaken under component 1 and 2 include:

1. Population of the village segregated by sex with additional information on the number of youth (defined in the project as those of aged 18-30 years) and school going children.
2. Household mapping with a tabulation of VMGS (Single family headed households, women, PLWD, elderly and minorities, poor and poor of the poor)
3. Village sensitization report
4. Village baraza attendances segregated by gender including percentage of women in attendance
5. Report on the formation of village committees showing the composition of each committee by gender.
6. Report on training of the VLC and its sub-committees, SAC, GRC on safeguards and project related courses
7. Report on the formation of the specific project CPMC and its composition by gender with at least 1/3 being women.
8. Report on training of CPMC on safeguards and project related courses
9. List showing prioritization of the sub-project as shown in the CDP
10. Sub-project feasibility assessment report including the beneficiaries and sustainability plan
11. MOU with the relevant government or institution on the sub-project.
12. Sub-project preliminary designs
13. Preliminary estimates for the works based on the designs.
14. WRA License in case of water.
15. Final designs -Needed after screening for ESMP/PSR/ESIA

16.Final BQs-Needed after screening for ESMP/PSR/ESIA/

KDRDIP Mandatory Safeguard Required Instruments for Component 1 and 2

1. Environmental and Social Screening (ESS) checklist
2. Safeguard Screening Minutes
3. Environmental and Social Management Plans/ESIAs
4. Safeguard Summary Report
5. Voluntary Land Donation Forms/ Community Land Agreements
6. Summary Tracking Form / Sheet

KDRDIP Preliminary Safeguard Requirements Component 3 – Projects (Livelihood)

1. Population of the village segregated by sex with additional information on the number of youth (defined in the project as those of aged 18-30 years).
2. House hold mapping with a tabulation of VMGS (Single family headed households, women, PLWD, elderly and minorities, poor and poor of the poor)
3. Village baraza attendances segregated by gender including percentage of women in attendance
4. Report on the formation of village committees showing the composition of each committee by gender.
5. Report on training of the VLC and its sub-committees, SAC, GRC on safeguards and project related courses
6. Report on the formation of the specific project CGMC and its composition by gender with at least 1/3 being women.
7. Copy of Form 6b showing the list of existing CGs that are over one year as shown in the Village CDP duly filled with percentage of women and their absolute numbers clearly and correctly worked out including the percentage of the total of the poor and poor of the poor (summed together) in the listed groups
8. Copy of Form 6a duly filled with the list of CG members categorized as poor, Poor of the Poor and Non-poor and a summary of the percentage of all the total of the poor and poor of the poor in the group;
9. Village Market Assessment (focus on the analysis page for the village only) and (highlight the group investment viability analysis)
10. Village Investment Menu (Highlight the group investment in the menu);
11. Report on training of CGMCs on safeguards and project related courses detailed in the COM
12. Performance of the group on the livelihood assessment (Form 6c) on the five core principles
13. List of graded CGs highlighting the groups to be funded and their respective investment;
14. Where land is involved provide ownership or lease documents, or a note to undergo land donation processes